Administration Assistant

Mills Group WA

Balcatta, Perth WA

Administrative Assistants (Administration & Office Support)

Full time

$60,000 – $80,000 per year

Position Title: Construction Admin Assistant

Location: Perth, WA

Employment Type: Full-Time

Reports To: Managing Director / Construction Manager

Company: Mills Group WA (MGWA)

About Us

Mills Group WA is a family-run residential and specialist construction company based in Perth. We pride ourselves on being down-to-earth, reliable, and people-focused; building not just homes, but strong relationships with clients, trades, and our team. We’re looking for a Construction Admin Assistant to support our growing operations and help keep things running smoothly.

Role Purpose

To provide essential administrative support across all areas of the construction process, ensuring communication, documentation, and scheduling are accurate, timely, and efficient.

Key Responsibilities

Prepare and manage project documents, including quotes, contracts, addenda, and variations

Assist with scheduling of trades, suppliers, and service bookings

Liaise with site supervisors, clients, and subcontractors to coordinate job progress

Maintain organised project records and update internal systems

Support team with day-to-day admin tasks and communication follow-ups

Contribute to improving internal processes and team coordination

Key Skills & Attributes

Strong admin and organisational skills

Excellent written and verbal communication

Friendly and professional phone and email manner

High attention to detail and time management

Proficiency with Microsoft Office (Word, Excel, Outlook)

Ability to work independently and as part of a team

Positive, can-do attitude

Preferred Experience

Previous admin experience in construction, trades, or property-related sectors

Understanding of residential construction workflows and terminology (preferred but not essential)

Why Join MGWA?

Friendly, family-oriented team culture

Opportunity to grow with a respected WA builder

Hands-on role with real impact

Supportive leadership and work-life balance

Applications will be reviewed on a rolling basis.

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

Send your resume and a short cover letter to gary@millsgroupwa.com.au.