Project Administrator

UPA Aged Care Solutions

Wahroonga, Sydney, NSW

Project Management (Construction)

Full-time

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Project Administrator

Make a Meaningful Impact in a Purpose-Led Organisation

About Us

UPA Aged Care Solutions is a not-for-profit, values-driven organization providing high-quality residential care, home care, and retirement living services.

At UPA, we believe every person deserves to live with dignity, respect, and security. Our people are united by a shared purpose: to serve our community with compassion and care.

We’re proud to attract professionals who are motivated by purpose and thrive in collaborative, values-based environments.

About the Role

We’re seeking a proactive and detail-oriented project administrator to support the successful delivery of UPA’s capital works program.

Working closely with the Head of Capital Works, you’ll provide high-level administrative, organizational, and coordination support to ensure projects are delivered on time, within budget, and to a high standard.

Key Responsibilities

Provide efficient administrative support across the capital works program

Coordinate documentation, reporting, compliance and project timelines

Act as a central point of communication for project stakeholders

Support progress tracking, milestone management and reporting

Manage low-value, low-risk, and low-complexity capital works projects under guidance

Maintain and improve project systems, workflows and document control

About You

Tertiary qualifications in Business Administration, Project Management, Quantity Surveying, Engineering, Construction, trades, or a related field

At least 3 years’ experience in project administration, coordination or a similar role

Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, SharePoint) and project tools such as Microsoft Project, Aconex, UniPhi or Celoxis

Strong organisational and multitasking skills, with high attention to detail

Excellent written and verbal communication

Collaborative and team-oriented approach, with the ability to build strong relationships

Strong problem-solving skills and the ability to work effectively under pressure

Desirable

Experience in aged care, healthcare, retirement living or related sectors such as residential, hospitality or community infrastructure

Experience working within a Project Management Office (PMO) environment

Why Work With Us?

Competitive salary package with access to generous not-for-profit salary packaging and novated leasing (including $15,900 for general living expenses and $2,650 for meals and entertainment)

Free on-site parking, discounts on private health insurance, and an office conveniently located near Wahroonga Station

Supportive, inclusive and collaborative workplace culture

Ongoing learning and development opportunities to grow your career

Additional benefits such as a retention bonus, free uniforms and access to our Employee Assistance Program

Pre-employment screening

The successful applicant must have the right to work in Australia and be willing to complete the following:

National Criminal History Check

Pre-Employment Checks

Vaccination in accordance with UPA’s Immunisation and Vaccination Policy

Appointment is subject to satisfactory pre-employment screening and confirmation of the applicant’s right to work in Australia.

If you wish to apply, please click the ‘Apply Now’ button and submit your cover letter and resume for consideration. Please note that applications sent via email will not be accepted.

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

For more information about the role, contact recruitment@upa.org.au