Receptionist, Office Manager, Marketing Coordinator

HEAVYSIDE

Surrey Hills, Melbourne, VIC

Office Management (Administration and Office Support)

Full-time

70,000–90,000 per year

Job Title:

Receptionist | Office Manager | Marketing Coordinator (Full-Time)

Location: Surrey Hills (relocating to Camberwell in December 2025)

Company: HEAVYSIDE

About Us:HEAVYSIDE is a dynamic and growing real estate agency dedicated to delivering exceptional service and results to our clients. Our success is built on strong client relationships, a commitment to excellence, and a collaborative team culture. We are seeking a highly organized, energetic, and multi-talented professional to be the face of our new office and the engine behind our daily operations and marketing efforts.

Position Overview:

We’re looking for a confident and detail-oriented individual who thrives in a fast-paced environment and wears multiple hats with ease. This hybrid role blends front-desk reception, office management, and marketing coordination to support our agents and keep the office running smoothly. You'll be the first point of contact for clients, manage key administrative functions, and help execute creative marketing campaigns that elevate the HEAVYSIDE brand.

Key Responsibilities:

Reception and Client Services

Greet clients and guests in a professional and friendly manner

Answer and direct phone calls, emails, and general inquiries

Maintain a welcoming and polished front office environment

Office Management

Oversee daily office operations and supplies

Coordinate schedules, meetings, and internal communications

Support onboarding of new agents and staff

Liaise with vendors and service providers

Marketing Coordination

Coordinate listing marketing and create campaign artwork (brochures, signboards, online listings)

Assist with the creation and scheduling of social media content

Update online portals and manage property marketing assets

Qualifications:

Previous experience in Real Estate reception, office management, or marketing

Strong organisational and multitasking skills

Excellent verbal and written communication abilities

Proficiency with Realhub and Microsoft Office Suite

Basic knowledge of Canva, Adobe Suite, or similar design tools preferred

A positive attitude and a team-oriented mindset

What We Offer:

Competitive salary, based on experience

Supportive team

A creative, collaborative, and fast-paced work environment

Luxurious new Camberwell office (to be completed in December 2025)

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

Contact Sasha Henderson on 0433294845 or at sasha@heavyside.co