Administrative Officer - Nelson Bay

Catholic Schools Office Maitland-Newcastle

Nelson Bay, Newcastle, Maitland & Hunter NSW

Administrative Assistants (Administration & Office Support)

Casual/Vacation

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Nelson Bay

Join Our Welcoming School Community!

St. Michael’s Primary School, Nelson Bay, is seeking a temporary part-time administrative officer to join our friendly and supportive team. This role offers 22.5 hours per week from 13 October 2025 to 3 July 2026, with workdays on Thursdays and Fridays, and the third day is negotiable for the right candidate.

Located in the beautiful Port Stephens region—just a 45-minute drive from Newcastle CBD—St. Michael’s is a vibrant K–6 school with 275 students. We pride ourselves on fostering a warm, inclusive, and innovative learning environment where every student and staff member is valued. Our school is committed to delivering high-quality educational experiences that inspire creativity and support each child to reach their full potential.

The School Administrative Officer provides administrative support to school staff and the school principal. Administrative officers within the Catholic Schools Office, Diocese of Maitland-Newcastle, may be classified as either a level 4, 5, or 6. Indicative duties for each of these levels can be found under the leadership framework—Administrative Support.

Experience/Criteria

Ability to articulate a clear understanding of and a personal commitment to Catholic Education and to actively supporting the Catholic ethos and culture of the school

Excellent written communication skills and strong verbal communication skills and interpersonal skills

Demonstrated experience using initiative and self-motivation in the workplace

Demonstrated ability in accurately and proficiently performing a wide range of administration tasks

Intermediate experience and ability to work with various databases, Microsoft Office programs, and excel

Demonstrated capacity to organize, prioritize, and multitask to meet various deadlines

An understanding and the ability to maintain a high level of confidentiality

Self-motivated with the ability to work autonomously and be responsible and accountable for own work with the capacity and willingness to work in a team environment

Willingness to complywith the CSO accreditation to work, teach, and lead policy.Category A – Accreditation to Work

Experience with Compass and Tech One (Desirable)

Qualifications

Current paid NSW Working with Children Check (WWCC) number 

Completion of Anaphylaxis training

Conditions of Employment

Salary is in accordance with the New South Wales & Australian Capital Territory Catholic Systemic Schools Enterprise Agreement 2023.

Work in quality schools where students are nurtured, challenged and encouraged to excel and grow

A corporate fitness program through Fitness Passport (T&C's apply)

Employee assistance program (EAP)

Training and staff development programs

Paid parental leave for eligible employees

Access to long service leave after just five years for eligible employees

Please provide a cover letter along with your resume

Within your cover letter, address each of the selection criteria as listed under Experience/Criteria above, and ensure your response to each criterion is no longer than 300 words.

Please note, not adequately addressing the selection criteria may result in your application not being shortlisted.

Applications close: Friday 12th September 2025, at 11.59pm

Additional information

The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect.It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons.All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct, which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

Contact Katie Fajks, Principal on Tel: 0249811111 or via email: katie.fajks@mn.catholic.edu.au