Executive Assistant to the CEO

Jean Hailes for Women's Health

Melbourne, VIC

PA, EA & Secretarial (Administration & Office Support)

Contract/Temp

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Executive Assistant to CEO (Fixed Term to 30 June 2026)

About us

Jean Hailes for Women’s Health, based in Melbourne’s CBD, is a leading national not-for-profit organization dedicated to empowering women to enjoy their best health and well-being at every life stage. We are committed to addressing health disparities, particularly for women facing significant social, cultural, and structural barriers. Our mission is to drive change through health information, advocacy, clinical expertise, and strategic partnerships. We envision a future where gender does not influence health outcomes.

Summary:

We are seeking a proactive, professional, and highly organized executive assistant to support the work of Jean Hailes' chief executive officer while also collaborating closely with the senior leadership team. The ideal candidate will be able to juggle multiple priorities, preempt needs, manage a broad range of stakeholders, and maintain confidentiality. This role requires being on-site in our Melbourne CBD office.

Key responsibilities:

You’ll be responsible for:

• Managing complex diaries, inboxes, and priorities for the CEO

• Preparing high-quality agendas, minutes, reports, and presentations

• Supporting Board and Committee meetings through document preparation and logistics

• Handling key administrative tasks, including document formatting and management

• Providing occasional administrative support for the Senior Leadership Team, particularly to manage external meetings

• Offering occasional reception support

• Liaising with a wide range of stakeholders

To be successful in your application, you will have:

• Proven experience supporting senior leaders in an EA or PA capacity

• Experience supporting Boards and Board sub-committees

• Excellent written and verbal communication skills

• Strong attention to detail and the ability to stay several steps ahead

• Confidence with Microsoft Office, Teams and SharePoint

• A high level of discretion and the ability to handle sensitive information

• A friendly, collaborative attitude and a genuine desire to be part of a positive team culture

What we offer

• Salary sacrifice and salary packaging benefits of up to $15,900 plus meals/entertainment $2,650 p.a.

• A comprehensive employee assistance program (EAP)

• A collaborative and supportive culture that values your contributions

• The opportunity to make a positive impact on the health and well-being of women across Australia

Why Jean Hailes?

At Jean Hailes, you will be part of a passionate team dedicated to making a difference in women’s health. We offer a supportive work environment and opportunities for professional development.

If you are ready to take on this exciting challenge, we would love to hear from you!

Application process:

Jean Hailes is an Equal Employment Opportunity provider and understands the importance of diversity and inclusion. We recognize that everyone has the right to an equitable, safe, and productive environment and to be treated with dignity and respect. We welcome applications from all people regardless of age, gender, ethnicity, cultural background, disability, or sexual orientation. Aboriginal and Torres Strait Islander people are encouraged to apply.

Applications should include a resume and a cover letter detailing your suitability for the role, including your ability to fulfill the key responsibilities and requirements andwhy you would be a great addition to our team.

Phone screening and interviews will occur prior to the closing date of this advertisement. Candidates interested in this position are encouraged to apply directly to this advertisement. As part of our recruitment process, we will be conducting pre-employment checks with our successful candidate—this will include a national police check and covid vaccination proof. We will provide further updates as you progress through our recruitment process. We are committed to providing a response to each applicant, irrespective of the decision.

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

Further queries can be directed to: careers@jeanhailes.org.au