EA + Business Operations Coordinator – Smart Access Management Systems (APAC)

Salexo Consulting

Melbourne VIC

PA, EA and Secretarial (Administration and Office Support)

Full time

80,000 – 120,000 + Super + Bonus per year

The Role of a Lifetime: Executive Support Meets Data Power

Tired of the same old EA role? Ready for a step up where your expertise for organisation is matched by your passion for data and operational excellence?

We’re not just looking for an Executive Assistant; we’re searching for the operational anchor and trusted right hand to our dynamic APAC Leadership Team. This is a rare hybrid position that moves fast, combines executive coordination, deep-dive data analysis, and proactive operations management.

If you're a confident, well-spoken, and detail-obsessed professional who thrives on variety, loves streamlining complex workflows, and knows how to make data sing in a board-level presentation—then this is your next big move.

About the Company:

Join a global technology leader driving digital transformation and secure access innovation across industries. Our APAC division is collaborative, dynamic, and fast-growing, operating at the cutting edge of people, tech, and operational excellence. This is your chance to become the heartbeat of the leadership team.

What You'll Be Doing:

You’ll be juggling three key areas, ensuring no two days are ever the same:

1. Executive and Operations Coordination (The Organisational Powerhouse)

Provide high-level support, expertly managing complex scheduling, diary operations, and travel logistics across multiple time zones.

Coordinate seamlessly across APAC, ensuring the leadership team stays connected, informed, and on track.

Track project deliverables, coordinate compliance actions, and ensure accountability for deadlines across key business priorities.

2. Data and Business Analysis

Develop, maintain, and optimise KPI dashboards and reporting tools using systems like CRM, ERP, Salesforce, and advanced Excel functions.

Analyse sales, operational, and financial data to communicate trends, risks, and strategic opportunities.

Be proactive and tech-savvy: introduce digital tools, AI, and automation to enhance workflow efficiency and streamline routine processes.

3. Strategic Communication

Prepare polished, outstanding presentations and communications for internal, management, and board-level audiences.

Use your excellent presentation design ability and analytical mindset to turn complex data into clear, visual, and engaging stories that guide business strategy.

What We're Looking For:

You're a driven professional who isn't afraid to take ownership and solve problems.

The Credentials: Proven experience as an Executive Assistant, Senior Coordinator, or Business Operations professional supporting senior leaders in a fast-paced environment.

The Education: A bachelor’s degree in accounting, Finance, Business, or a similar analytical field is required.

The Tech Stack:

Advanced proficiency in Excel (pivot tables, VLOOKUPs, data dashboards are non-negotiable).

Confidence with business systems (CRM, ERP, and/or BI tools like Power BI or Tableau).

Exceptional PowerPoint expertise—you know how to make data visually clear and impactful.

The Edge: Exposure to global/APAC-level coordination or experience within a SaaS/technology environment is a massive plus.

The Benefits and Culture:

Competitive Salary: 80,000–120,000 + Super + Bonus.

Flexibility: Genuine hybrid model with 2–3 days in the Melbourne office.

Impact: High visibility across the APAC region and exposure to senior leadership and international operations.

Trust: Autonomy, variety, and the chance to own projects and drive real change.

Ready to Apply?

If you’re ready to step into a high-exposure role where your organisational skills, analytical capabilities, and bright personality can all shine, we want to hear from you.

Apply now and become the force driving the success of this high-performing APAC team!

discuss the opportunity in more detail.

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

Send your resume directly to david@salexo.com.au or call 0299229622