Executive Secretary Filipino

Region: Dammam (Executive Secretary)

We are looking for Executive Secretary

Job purpose: provides high-level administrative and organizational support to senior executives. This role requires discretion, strong coordination skills, and familiarity with healthcare operations, ensuring smooth communication and efficient executive office management.

Location: Saudi Arabia Alkhobar

Nationality: Filipino

Key Responsibilities: Manage and maintain executives’ schedules, appointments, and meetings.

Coordinate internal and external meetings, including medical staff and stakeholders.

Prepare reports, presentations, and official correspondence.

Handle confidential documents, including patient-related or regulatory information, with discretion.

Act as a liaison between executives, medical staff, and external partners.

Organize travel arrangements, itineraries, and accommodation.

Maintain filing systems (electronic and physical) in compliance with healthcare regulations.

Assist in preparing meeting agendas, minutes, and follow-ups.

Support hospital accreditation processes and documentation (e.g., CBAHI, JCI).

Screen calls, emails, and requests, prioritizing as needed.

Ensure compliance with internal policies and healthcare standards.

Qualifications and Requirements: Bachelor’s degree in Business Administration, Healthcare Administration, or related field.

Proven experience as an Executive Secretary or Executive Assistant, preferably in healthcare.

Knowledge of healthcare systems, terminology, and regulations is an advantage.

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Strong organizational and time-management skills.

Excellent written and verbal communication skills.

High level of confidentiality and professionalism.

Ability to multitask and work under pressure.

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Kindly submit your CV to: Jobs@HCA.MED.SA