RTO Administration officer

College of Australian Early Childhood Educators (CAECE)

Springwood, Brisbane QLD

Student Services (Education and Training)

Full time

65,000 to 72,500 per year

RTO Administration Officer

College for Australian Early Educators

Brisbane QLD to Fulltime

The College for Australian Early Childhood Educators (CAECE) is a leading Registered Training Organisation (RTO 40933) specialising in Early Childhood Education and Care. As a growing organisation delivering high-quality, industry-aligned training across Queensland, we are committed to supporting students, employers and the broader sector through innovative, compliant and student-focused training delivery.

We are seeking an experienced RTO Administration Officer to join the dynamic team at the College of Australian Early Childhood Educators (CAECE) in Springwood, Queensland. This full-time role will be responsible for providing comprehensive administrative support to ensure the smooth operation of our Registered Training Organisation (RTO).

Key respnsibilities

Provide end-to-end administrative support across the student lifecycle

Maintain accurate student records in line with RTO, AVETMISS and compliance requirements

Assist with AVETMISS reporting and data quality assurance

Support administration of Queensland Government funded programs (e.g. User Choice, Career Start, Career Boost)

Manage data entry and reporting within Student Management Systems (SMS)

Support Learning Management System (LMS) administration and student access

Assist with CRICOS-related administration, including international student record management

Use and maintain records within PRISMS (Provider Registration and International Student Management System) where required

Liaise with students, trainers, employers and stakeholders to provide timely support

Assist with enrolments, onboarding, progression tracking and completions

Ensure compliance with ASQA Standards for RTOs, CRICOS and internal policies

Contribute to continuous improvement of administrative systems and processes

About you

You are a proactive, detail-oriented administrator who thrives in a fast-paced, compliance-driven environment.

Essential Skills and Experience

Demonstrated experience working within an RTO environment

Strong understanding of Queensland Government funding programs (User Choice, Career Start, Career Boost or similar)

Experience with AVETMISS reporting and data compliance requirements

Experience using Student Management Systems (e.g. aXcelerate, VETtrak or similar)

Experience with Learning Management Systems (LMS)

Knowledge of CRICOS requirements and international student compliance

Experience using PRISMS for student reporting and administration

Excellent customer service and stakeholder engagement skills

Strong organisational and time management skills with high attention to detail

Ability to manage competing priorities and meet deadlines

Strong Microsoft Office skills (Word, Excel, Outlook to Office 365)

Ability to work both independently and as part of a collaborative team

Why join CAECE

Be part of a purpose-driven organisation supporting workforce development in ECEC

Supportive and collaborative team environment

Supportive and collaborative team environment

If you are excited about this opportunity and want to be part of our dynamic team, we encourage you to apply now.

How to Apply

If you’re an experienced RTO administrator with strong compliance knowledge and a passion for supporting students, we’d love to hear from you.

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

For further detailed information, contact our Recruitment Team on hr@carersqld.com.au