Accounts Administrator and Bookkeeper

Ethos Psychology

South Melbourne, Melbourne VIC (Remote)

Bookkeeping and Small Practice Accounting (Accounting)

Contract/Temp

40 to 45 per hour

How you match

Skills and credentials from the job description

Financial Operations

Accounts Administration

Bookkeeping

Accounts Administrator and Bookkeeper to Private Practice in South Melbourne

Sub-Contractor Position

Ethos Psychology is a well-known boutique psychology private practice looking for an experienced and motivated Accounts Administrator and Bookkeeper to join our team in South Melbourne. We are a welcoming and supportive practice dedicated to the well-being of both our psychologists and clients, while delivering high-quality, professional mental health services to the wider community.

At Ethos Psychology, we value trust, connection, professionalism, and the creation of an inclusive, collegiate environment. We are seeking someone who aligns with our ethos and is passionate about supporting a growing private practice through strong financial administration, organisation, and operational support.

This role would suit someone who enjoys working independently, takes initiative, has strong attention to detail, and thrives in a collaborative allied health environment. We are looking for an individual who can bring both professionalism and business acumen to the role while supporting the practice's day-to-day financial operations.

WHAT WE OFFER:

You will enjoy working in a prime South Melbourne location that offers a warm, professional environment with natural light and impeccably furnished consulting rooms.

Supportive Team Environment

Work alongside a warm, collaborative, and professional team

Direct support from the Clinical Director and the administrative team

Be part of a growing and values-driven private practice

Flexibility

Flexible contractor arrangement

Approximately 10–15 hours per week

Opportunity for hybrid or flexible working arrangements depending on operational needs

Location and Lifestyle

South Melbourne Market and local cafés at your doorstep

Easily accessible via public transport

Nearby parking available

Remuneration

Contractor role with an hourly rate between 40–45 per hour, depending on experience, skill set, and private practice knowledge

THE ROLE WILL INCLUDE:

Accounts administration and bookkeeping support for the private practice

Managing invoicing, reconciliations, and monitoring outstanding payments

Preparation and lodgement support of BAS statements

Managing superannuation payments and contractor pay schedules

Processing contractor and supplier payments

Maintaining accurate financial records and accounting practices

Assisting with budgeting, reporting, and general business administration

Liaising with clinicians, administrative staff, external accountants, and relevant providers where required

Supporting systems and operational processes to improve efficiency

Use of practice management software, including Halaxy, and accounting platforms such as Xero (or similar)

Assisting with administrative tasks where required to support the broader team

WHAT WE ARE LOOKING FOR:

Previous experience in bookkeeping, accounts administration, or financial administration

Previous experience working within a private practice, allied health, healthcare, or small business environment is highly desired

Experience with BAS preparation, superannuation processing, and contractor pay scheduling

Knowledge and understanding of current Australian tax laws and compliance requirements preferred

Strong business acumen and understanding of small business operations

Experience with Xero, Halaxy, or similar accounting/practice management systems preferred

High level of attention to detail, organisation, and time management

Strong written and verbal communication skills

Ability to work independently and autonomously while remaining collaborative within a team environment

Ability to maintain confidentiality, professionalism, and discretion

Proactive problem-solving skills and initiative

Contractor ABN preferred

Experience within psychology or healthcare settings is highly regarded

HOW TO APPLY

If you would like to join the Ethos Psychology team, we very much look forward to receiving your CV and a brief cover letter outlining your experience and motivations for joining our practice.

We are interested in learning more about your motivations for working with our team, which lives and practices our professional ethos.

We are happy to answer any questions about the opportunity, so please do not hesitate to reach out via email or phone. Applicants will be notified of the outcome of their application within two business days.

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

Send applications to rachel@ethospsychology.org