Administration Officer (Stud Secretary)

Eureka Stud

Cambooya, Toowoomba and Darling Downs QLD

Administrative Assistants (Administration and Office Support)

Part time

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Data Entry

Record Keeping

Payroll

About Us

Eureka Stud is a proudly family-owned and operated thoroughbred breeding farm based in Queensland. With a rich legacy and a strong reputation within the racing and breeding community, we’re passionate about our horses, our people, and the rural lifestyle that surrounds us.

We’re currently looking for a proactive, detail-driven Administration Assistant to join our team. This is an office-based role that plays a vital part in supporting the day-to-day administration, finance, and team operations of the business.

About the Role

This part-time position (20-25 hours per week) is ideally suited to someone looking for work life balance, without compromising on an interesting and diverse workload. This role will see you utilise your full administrative skillset across data entry, accounts, document preparation and record keeping.

Due to seasonal demand, we anticipate this role will work afternoons 4 days per week January - August and 5 days per week from September through December.

Key Responsibilities

Load and maintain horse records and service contracts using stud software

General administration: data entry, document preparation, record-keeping, and filing

Bookkeeping and payroll support as required in the team

HR administration, including staff onboarding paperwork, policy upkeep, and maintaining employee records

Liaise confidently with clients, farm staff, external service providers, and suppliers

Assist with preparation of contracts, foal registrations, and other breeding season documentation

Monitor office supplies and support smooth day-to-day office operations

About you

Proven experience in administration and/or bookkeeping roles

An understanding of payroll processing and basic HR procedures

Proficiency with Microsoft Office (Excel, Word, Outlook) and cloud-based programs

Excellent attention to detail, organisation, and time management

Friendly, professional communication style and the ability to work with a wide range of people

Able to work independently and take initiative while supporting a busy team

Experience with equine operations or stud software (e.g. Ardex) is advantageous but not required

What We Offer

Flexible part-time hours able to be structured around your needs (4 to 5 days per week onsite)

Long-term opportunity to grow with a respected family-run business

A supportive, welcoming team environment

Variety and purpose in your day-to-day work

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

For any enquiries, contact Stephanie Kelly on 0413631231