Administration and Allied Health Assistant

Our Allied Health Hub

Beaudesert, Gold Coast QLD

Medical Administration (Healthcare and Medical)

Part time

30 to 40 per hour

Allied Health

Therapy

Cleaning

Medical/Health Receptionist /Administrator/ Allied Health Assistant Level 4 to Part-Time or Casual

Staff: 2 Positions available

Location: Beaudesert, QLD (servicing Scenic Rim and Logan regions)

Hours: 10–25 hours/week

Part-Time or Casual | Job Share | Possibility of Permanent Role

Start Date: ASAP

Join our Reputable and Supportive Allied Health Practice

We're growing to and we're looking for the right person to grow with us! If you're proactive, organised, friendly, and passionate about helping people, we'd love to welcome you to our dedicated and vibrant team.

Our practice offers a positive and family-oriented environment where every day feels rewarding. You'll work alongside a team of experienced and supportive professionals in a fast-paced clinic and specialised gym setting.

Make a genuine impact while maintaining work-life balance. Help clients achieve meaningful health outcomes through evidence-based care, with flexible work arrangements that support your wellbeing and professional success.

Key Responsibilities - Allied Health Assistant Level 4

Program Execution: Guiding clients through structured, prescribed exercise and stretching routines.

Safety and Motivation: Providing in-clinic support so clients feel safe and encouraged while moving.

Setup and Maintenance: Preparing therapy spaces, organising gym equipment, and cleaning up after sessions.

Admin and Reporting: Documenting patient progress, reporting any changes directly to the AEP, and helping with scheduling

Key Responsibilities to Administration and AHA level 4

Be the first point of contact for clients and visitors to in-person and over the phone

Manage incoming calls, emails, voicemails, and appointment scheduling

Maintain a clean and welcoming front-of-house, reception, and kitchenette

Support allied health professionals with administrative tasks including invoicing, data entry, filing, scanning, photocopying, and managing client files

Prepare appointment reminder messages and reschedule appointments as needed

Assist in marketing efforts such as basic social media and content tasks (desirable)

Ensure reception and clinical areas remain tidy and stocked throughout the day

Open and manage our clinic software, emails, calendars, bookings, referrals and waitlists

General admin tasks including managing bookings, cancellations, re-bookings, and gym sign-in sheets

Basic cleaning duties including vacuuming, dusting, and wiping down equipment and surfaces, washing dishes

Essential Skills and Qualifications - Administration and AHA

TAFE Certificate 4 in Allied Health Assistance (for AHA role)

Proven experience in reception/admin, ideally in a medical or health-related setting

Excellent written, literacy, verbal communication and interpersonal skills

Professional, compassionate, and friendly approach to clients and colleagues

Strong computer literacy to Medical Practice Software, Microsoft Office (Word, Excel, Outlook)

Highly organised with strong time-management and multitasking abilities

First Aid and CPR Certificate - Current

Working with Children/Bluecard - Current

Police Check Certificate - Current

Police Check Certificate must be obtained within the last 12 months

High level of confidentiality and discretion

Be an Australian Citizen

Non-citizens with Australian work rights will be considered on a case-by-case basis

Desirable Skills and Experience

Experience with medical admin/reception systems (Splose highly regarded)

Familiarity with Medicare, NDIS, Workcover, DVA, Private Health, and Insurance billing

Experience in the Australian Health System

Understanding of funding guidelines for allied health clients

Remuneration and Benefits

Award wage (commensurate with experience)

Performance bonuses

Free onsite parking

Close to local cafés and shops

Disability inclusive workplace

Work-life balance and flexibility

If this sounds like the role you've been waiting for, we want to hear from you!

Applications will be reviewed as they are received to don't wait to apply!

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

Send your resume and a brief cover letter to: deancorp@oahhub.com.au