Fiscal Specialist

University of Hawaii

Honolulu, HI

Full-time

Job type Full-time

Title: Fiscal Specialist

Position Number: 0077532T

Hiring Unit: Exec Off Of the Pres, Manoa Ofc Business and Finance, Manoa Cashier's Office

Location: UH at Manoa

Closing Date: September 21, 2026

Band: A

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Other Conditions: This appointment is temporary. Continuation of employment is subject to satisfactory work performance and availability of funds.

Duties and Responsibilities

Assists to provide professional front-line assistance in support of cashiering operations to students, parents, employees, university departments, other institutions and the general public by implementing procedures, requirements and guidelines for processing payments within the university system.

Provides expertise and assistance in all areas of cashiering, including registration procedures, financial aid policies, refunds, distance education, and student accounts receivables.

Assists to resolve problems and discrepancies that may arise with students, parents, employees, university departments, and third-party vendors. Works closely with office staff and campus offices as appropriate.

Determines and analyzes system-type errors and works with appropriate offices to make adjustments/corrections as required in a timely manner.

Responsible for corrections and closing Cashier Sessions, to audit and ensure billing mistakes are resolved and properly recorded.

Assists with daily cashiering, collection, recordation and deposit of tuition, fees, scholarships and associated tuition waivers.

Assists with the maintenance of all refunds and billings to student, parents, and third-party scholarship agencies while ensuring compliance with Federal Title IV disbursement regulation for student related charges.

Analyzes and reviews cashiering processes and procedures, payment transaction data and cashiering reports for program effectiveness and recommends improvements and changes.

Provides the office staff with technical support for computer, printer and networks.

Provides office with appropriate reports and AR data as needed.

Assists to process VA payments and refunds in a timely manner.

Assist in the training of cashier office employees on new system upgrades and software.

Other duties as assigned.

Denotes essential functions

Minimum Qualifications

Possession of a baccalaureate educational degree in business, education, social science, arts and humanities, science, or related field and 0 years of progressively responsible professional experience with responsibilities for business administration, financial accounting, cashiering, or invoicing; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Functional knowledge of principles, practices and techniques in business administration, financial accounting, or cashiering operations, demonstrated by knowledge, understanding and ability to apply principles, concepts, methodology and terminology.

Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, systems and associated with business administration, financial accounting, or cashiering operations.

Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of business administration, financial accounting, or cashiering operations.

Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

Demonstrated ability to operate a personal computer and word processing, spreadsheet, presentation and database software.

Desirable Qualifications

Degree in Business Administration, Accounting, and Finance preferred.

Knowledge of University eBanner and KFS systems.

Knowledge of Federal financial aid regulations, policies and procedures.

Knowledge of the applicability of electronic data processing to a variety of situations and processes.

To Apply:

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Applicants must submit the following:

Cover letter indicating your interest in the position and how you satisfy the minimum and desirable qualifications;

Resume;

Names and contact information (telephone number and email addresses) of three (3) professional references; and

Copy of unofficial transcripts (official transcripts will be required at the time of hire). Academic record/grade summaries will NOT be accepted. Copy of diplomas will NOT be accepted.) Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc, verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.

IMPORTANT: If multiple applications are received from the same candidate, only the last one will be reviewed. Please DO NOT include any self-identifying photos, SOCIAL SECURITY NUMBERS, BIRTH DATEs or any sensitive/ confidential information on any documents within the application packet. All items become the property of the University of Hawaii and will not be returned. Only complete applications will be passed on to the search committee for consideration. Incomplete or unreadable application materials will not be considered.

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

Inquiries: Ann Sakuma, 8089562100, annyang@hawaii.edu