Team Assistant

Mars Recruitment

Melbourne VIC (Hybrid)

PA, EA and Secretarial (Administration and Office Support)

Full time

Competitive Salary

Low application volume

How you match

Skills and credentials from the job description

Financial Services

Travel Coordination

Reconciliations

Team Assistant

We are seeking an experienced Team Assistant to join a well-established and highly successful team within a leading financial services organisation.

As a key member of the team, you will provide high-level support to Executive Directors and senior leadership, acting as a trusted partner while ensuring the smooth and effective operation of a busy, high-performing department.

Key Responsibilities:

Manage complex diaries, meetings, travel arrangements, expenses, and AMEX reconciliations.

Prepare and format legal documents, reports, presentations, and correspondence.

Coordinate invoices, document management, and filing systems.

Support Real Estate legal workflows and ad hoc projects.

Build strong relationships with internal stakeholders, law firms, and external partners.

Coordinate team events, meetings, and stakeholder engagement activities.

Screen enquiries, manage requests, and handle confidential information with discretion.

Maintain accurate records, databases, and key documentation.

Ensure compliance with internal policies, procedures, and governance requirements.

About You:

Previous experience as a Team Assistant, Legal Assistant, Team Coordinator, or in a similar support role.

Experience supporting teams within a corporate, legal, financial services, or professional services environment.

Strong organisational skills with exceptional attention to detail.

Ability to confidently manage multiple stakeholders and competing deadlines.

Advanced Microsoft Office skills and experience using document management systems.

Excellent communication and stakeholder management skills.

A proactive, professional, and solutions-focused approach.

Ability to handle confidential information with discretion and professionalism.

If you are interested in discussing this opportunity further, for a confidential discussion.

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

apply now or contact: annie.hollidge@marsrecruitment.com.au or call 0494007580