Purchase Coordinator Vacancy in Dubai
Job Summary: Identifies, develops, maintains multiple and alternative suppliers for materials, machinery, tools, equipment and services, to procure and arrange to supply at required site, ensuring the related items and/or services are as per specifications, at competitive prices and of acceptable quality,
on demand, or as per plan, or as per immediate requirement basis in order to maintain progress of work and continuous operation of all project. Coordination of drivers activities.
Summary of Essential Job Specifications:
- Independently and totally responsible to arrange and procure all project related tools, machinery, material, equipment and services
- Send enquiries to local and international suppliers
- Follow up enquiries to suppliers
- Negotiate the terms of purchase, price, delivery terms, time of delivery, packaging, mode of transport, freight cost, loading/unloading arrangements and credit terms to the benefit of the company and to include in the lists of approved materials supplier
- Maintain a list of preferred suppliers in accordance with company procedures
- Prepares comparative analysis for purchases and provide recommendations to the management for the approval.
- Arrange shipment from international suppliers
- Arrange logistics for pick up from local suppliers and daily site transportation to employees.
-Provide purchasing clerical functions which include; sending material inquiries, preparing delivery notes, purchase orders, data entry, coordinate with material suppliers; performs other duties as needed.
- Search and develop additional suppliers as required
- Arrange heavy equipments and transportation as per site/projects requirements.
- Administer policies, procedures and methods by which the companies supplier base is managed and reviewed periodically to insure the timely availability of materials and purchased end items consistent with quality and cost parameters
- Ensure quality checking process occurs as part of purchase process
- Prepare landed cost information (for international supplier)
- Prepare LPO and IPO; Perform data entry for converting departmental requisitions to purchase orders.
- Follow LPO and IPO. Coordinate with suppliers to ensure on-time delivery of materials/services. Arranges for the delivery, unloading and storing of the materials on site.
- Ensure effective logistics utilization and coordination with a view to minimize driver overtime and associated expenses (fuel etc)
- Maintain files in accordance with company policy ensuring all documentation is safely held
- Handling and monitoring of claims for defectives, shortage, missing parts etc.
- Coordinate and develop customs clearance process where required
- Provide suggestions for process improvement
- Liaise with Account Department for processing payment on agreed credit terms, invoice and related matters.
- Other administrative work from time to time.
Minimum Requirement:
- English language competency, fluency in other languages may be beneficial
- A degree or equivalent education with previous experience in similar role
-Preferably Philippines

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