Position summary: Act as the point of contact for all departments, employees, providing administrative support and managing their queries in line with company policies and procedures in order to enable business to achieve its set targets and business objectives.

Main Duties & Responsibilities: Administration Services

Arrange hotel booking and/or airport pick for Company visitors (key) employees to order to meet expectations and maintain company image in the eyes of our visitors and employees.

Contracts Follow up the correct execution of contacts signed wish third parties to ensure that execution is line with the contract terms and conditions.

Company Gathering/Events Coordinate and arrange Company gathering and events in order to meet business requirements and management expectation

Utilities Services Review and advice finance on payment of all utilities bills to ensure on-time settlement and deduction of personal calls from respective employees’ monthly salary.

Company Vehicles Management Organize driver’s daily schedules and duties to endure that company business is handled effectively.

Fleet Coordination Maintain Branch fleet to ensure availability of trucks/cars for sales/distribution and transportation of employees

Third Party Vehicles Review, issue and advice finance on payment of third party rented cars bills including authorization letters to ensure on-time settlement.

Housekeeping Follow up the cleaning and  maintenance work of Branch buildings and assets to ensure that all Branch buildings are fully operational and clean at all times.

Water/Diesel Supply Ensure adequate supply of water and diesel in order to meet production and employees requirements

Company Accommodation Organize and manage employees housing to ensure that all units are adequately furnished and maintained in accordance with the company policy

Minimum Qualification & Experience:

Qualification: Bachelor degree in Business Administration or closely related field.

Experience: 2 years minimum in a in Administration or Personnel Management role

Required Skills & Knowledge: Quality Focus

Expertise Improving Operations

Health and Safety Monitoring and Measuring Effectiveness

Risk and Reputation Management Budget & Cost Control.

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