Job Overview

The main responsibility of this position is to ensure that all invoices are completed in a timely fashion and that all calls are answered. The Invoicing Assistant/Receptionist will be responsible for creating invoices, answering, directing phone calls, greeting visitors, receiving and preparing deliveries/shipments, maintaining inventory of supplies, data entry, and other administrative assignments as needed.

Working hours are Sunday through Thursday from 8 AM to 6 PM

The ideal candidate will have high energy, providing exemplary customer service, flexibility, dependability, and willingness to do whatever it takes to get the job done—with a smile—are all highly desirable traits. Being a self-starter with a desire to exceed expectations is the key to success at our company.

Job Requirements

• Experience with MS Office suite (Word, Excel, Outlook)

• Excellent (oral and written) communication and organizational skills

• Excellent customer service skills

• Internet and technology savvy

• Resourceful

• Dependable

• Self-starter with a high level of personal accountability

• Friendly demeanor

• Ability to work in a dynamic environment and comfortable working with various personality types

• Team player

Job Responsibilities:

• Create invoices in MS Office

• Be the face of the company and act as the office gatekeeper

• Answer and direct all calls in a professional and courteous manner

• Be mindful of staff whereabouts as calls come in to ensure all calls are answered and/or returned in a timely fashion

• Take and deliver important messages

• Greet guests and ensure that all visitors feel welcome

• Receive deliveries and prepare shipping labels

• Create basic spreadsheets in Excel

• Create and edit basic documents in Word

• Coordinate reception coverage with alternate administration staff for periods of absence

• Assist with the logistics and coordination of company events

• Other administrative duties as assigned

How to Apply: If this position seems like a fit, please email us your resume with a cover letter letting us know why you think you would be perfect for the job.

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Email: cginvoicing@outlook.com