Facilities Administrator, East London, Eastern Cape. Facilities Administrator/East London – This position requires performing duties such as recording, posting and processing day to day facilities transactions and job cards for repairs and maintenance items with regards to a portfolio of commercial properties.

Minimum requirements: Grade 12. Post-secondary course in bookkeeping (advantageous). 2 years related experience within the Property Industry. Finance experience in account reconciliation and creditors. Highly skilled in Microsoft Excel, Word and Outlook. Code 08 Drivers License. Job stability.

Skills required: Ability to meet deadlines. Highly detail orientated and organized. Ability to demonstrate flexibility with changing priorities. Strong interpersonal and communication skills. Ability to work under pressure.

Duties and responsibilities: Load maintenance jobs on MDA Property System and ensure all jobs updated. Contacting subcontractors for quotations where necessary. Once job cards are received back, obtain originals signed by Property Manager. Maintenance meetings preparation and organizing weekly. Assign jobs on MDA to Property Managers to ensure work completed. Close all jobs where required. Update relevant corrections and print necessary copies for meetings. Attend meetings. Keeping record of timesheets for relevant labour charges and invoices with consumables/materials used. Billing relevant tenants for labour and materials. Assist and provide guidance to Maintenance Supervisor where necessary. Obtain quotations from subcontractors.

Complete Credit applications, scanning, filing and saving in Facilities file system. Involve creditors and collate company docs for adding as a supplier. Load orders to MDA as requested by bookkeepers timeously for payments and return to them. Ensure invoices are signed by operations and monitoring approval invoices with Property Manager. Submitting payment packs via MDA for payment to creditors. Capturing invoices. Requesting statements. Reconciling accounts monthly. Answering queries and preparing spreadsheets for expenditure for creditors. Assisting Property Managers with logging jobs for all items identified during property inspections. Salary – R12 – R16k (depending on experience).

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Email CV with qualifications and recent head and shoulder photo to solutions@workafrica.co.za