Office Administrator
Company: HRG Human Resources Group
Location: Sidney , BC
Closing Date: 2014-10-31
We are representing a client in Sidney, BC who is looking for an Office Administrator to perform a wide variety of administrative duties in support of the President and other members of their team. This is a challenging position that requires a highly organized person who can multitask, proactively solve problems and identify area for improvement.
The Office Administrator will manage the day to day operations of the office, including answering phones, customer service, filing, ordering office supplies as well as processing a bi-weekly payroll, and perform bookkeeping – A/R, A/P, Invoicing, GST, journal entries, monthly banking, financial reports, account and bank reconciliations.
If you are a self-motivated individual with excellent organizational, multitasking and problem solving skills, then the perfect career opportunity awaits you.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
 Review and process a varied assortment of financial documentation including accounts payable, receivable and reconciliation transactions, contracts, invoices, purchase orders and journal vouchers
 Prepare actual to budget analysis; cash flow forecasts; variance, costing and inventory analysis
 Prepare working papers, supporting schedules and assist with the coordination of quarterly and annual financial statements
 Create accounts for vendors, customers and all other accounting records.
 Control all functions of bookkeeping and payroll and perform daily onsite/offsite backups
 Process accounts payable including all invoices, benefit and rent payments
 Process accounts receivable, perform collection calls as required for past due invoices
 Issue and track purchase orders and deliveries
 Coordinate payroll with Payworks
 Reconcile and remit quarterly GST, PST and WCB payments
 Reconcile monthly bank statements
 Reconcile year end T4’s and T4 summary
 Assist with the administration of benefit enrollment, cancellations and status changes in various benefit plans
 Provide office administration duties including ordering office supplies, project supplies and stationary; open and sort incoming mail; prepare outgoing mail and arrange for courier services; assist with shipping and receiving
 Identify procedures and other operable areas that are possibly deficient and in need of improvements, offer recommendations for improvement to Supervisor, and develop/implement the changes
 Perform other duties as assigned or as operational requirements dictate
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
 Thorough knowledge of PST, GST, WCB and payroll complexities
 Strong communication skills, both written and verbal
 Established habit of working without close supervision
 Detail oriented, focused, and meticulous data entry skills
 Good project management and interpersonal team skills
 Proficient typing skills
 Ability to initiate and organize own work to meet strict deadlines on multiple projects
 High level of energy, self-confidence and enthusiasm
 Forward thinking, creative and analytical problem solver
 Excellent customer service skills for interactions with internal and external customers
 Ability to understand and maintain confidentiality internally within the company and externally with customer and vendors
 Computer literacy: contact management software, proficiency in MS Office and a thorough knowledge of accounting software is essential
REQUIRED EDUCATION AND EXPERIENCE:
 Diploma or Certificate in Business Administration (accounting option) or Accounting and/or working towards a professional accounting designation or a combination of education/training and experience
 Extensive experience using Simply Accounting is preferred or other accounting software
 Creating reports and spreadsheets using Excel
 5+ years accounting or bookkeeping experience
 Processing payroll through Payworks an asset

E-mail: ctally@hrgbc.com