Logistics and Supply Chain Controller, Stellenbosch, Cape Winelands. Company Name: Wenz Recruitment.

Seeking a Logisitcs and Supply Chain Controller in the FMCG environment URGENTLY!

The primary responsibilities identified in this position is the management of the Logistics and Supply Chain functions for the group.  This includes the smooth operation of the Supply Chain in terms of Inventory, Purchase Orders, Supplier relations, Transport, and Imports.  Overseeing the timely payment of company foreign creditors ensuring cash flow maximisation and always adhering to Company Policies and Procedures.

It also includes juggling multiple priorities and meeting tight deadlines without compromising quality.  Communication with Management, Suppliers, Customers, and internal departments to coordinate overall efforts.

Create and keep good relations with Suppliers. To adhere to all company and group policies and procedures, managing the work efficiently and effectively and applying high standards as set by the Group. To satisfy the identified need of the stakeholders of the Company.

Stock: Ensure that stock levels are maintained at the company’s warehouses in Botswana, Namibia, Eswatini and Lesotho. Understand products for example seasonality, market, frequency of re-ordering, minimum stock levels etc. Generate stock re-order reports. Obtain Sales Managers Estimates.

Generate suggested purchase order quantities per supplier per brand taking into consideration the product activities, climate changes, market needs and general input from the Sales and Marketing teams

Assist with ad-hoc stock queries from Sales force, Assist with ad-hoc stock on hand queries for suppliers and or meetings. Investigate stock returns, damages and breakages and check claims to suppliers.

Stock Ordering: Capture purchase orders on Embrace. Place orders with various Suppliers. Arrange transport and consolidation of orders. Follow-up with suppliers regarding receipt of order, out of stocks, discontinuations of products and delivery to transporter. Monitor orders to ensure timeous arrival of stock. Check supplier invoices for correctness before dispatch by supplier. Out of stocks to be communicated. Discontinued products to be communicated. Assist with GRV’s in the absence of the respective Warehouse Managers.

Transport: Copy transporters on all purchase orders where the company pays for transport. Liaise with transporters regarding loads, tariffs, consolidation of orders. Ensure that transporters have the correct and up to date export documents. Preferred transporters list, updated per market annually. Assist with transport/transporter queries.

Imports: Check stock levels of imported products, as per re-order report. Process purchase order. Place orders with Suppliers overseas, taking the lead time into account. Co-ordinate with Freight Forwarder/s in respect of container ordering (if applicable), container loading date, shipping to port, vessel booking and loading and completion of documents for export. Checking import documentation and calculations (SAD500) are correct. Ensuring that all documents required for clearing on arrival at the destination port are completed correctly. Ensuring that the original documents are couriered to the Freight Forwarder prior to the container arriving at the destination port. Frequent tracking of sea freight orders. Sourcing and checking Freight Forwarders costs to ensure that pricing is in line with costing. Liaising with Freight Forwarder in respect of container de-stuffing, unpacking, and re-packing for transport to the company warehouse. Arranging transport from port to destination.

Shipments: Check shipments for the month ensuring that pricing is correct. Check that invoices are GRV’d correctly versus invoice. Generate GRV adjustment for items incorrectly GRV’d. Process Supplier invoice and close shipments on Embrace (ERP) – posting of journals to correct GL accounts.

Foreign Creditors/Suppliers: Process Supplier claims, Prepare Supplier reconciliations and payments.

Clearing Agents: Ensure healthy relationships with clearing agents. Liaising with clearing agents on a regular basis. Assist with queries relating to clearing of goods at ports of entry.

Costing & Pricing: Assist with updating costing calculations, price increases and Product master files on Embrace (ERP).

Gkn Chep: Ensure Transfer Hire Agreements are signed with all Supplier and that the pass on days are in line with Company policy. Regular checks on My Chep portal ensuring that the portal is maintained by the relevant person in Country. Assisting with processing on MyChep if necessary. Downloading of reports if needed. Assist with Chep queries from and to suppliers.

General: Assist with all Warehouse Manager admin functions when warehouse managers are absent. Assist with annual budget where required. Assist with year-end audit queries relating to stock, purchasing, pricing, creditors, or any other queries which may arise. Ensure that all policies and procedures are always adhered to in the warehouses. Attending meetings with Suppliers. Always ensuring healthy relationships with Suppliers and Vendors. Maintenance of business rules and forecasting on Procurement system/ERP.

Salary: R40 000 to R50 000

Send CVs to: careers@wenzrecruitment.co.za