Payroll Officer – Stellenbosch, Cape Winelands. Company Name: Service Solutions. Payroll Officer – Stellenbosch. My client who operates in the agricultural wine industry is actively seeking an experienced payroll officer to join their dynamic team.
Key Accountabilities/ Principal Responsibilities: Payroll Input and Administration SAGE VIP People 300. Payroll Month End Reports. Administering of Permanent and Contract payroll processing. HR Administration. Employee Self Service (ESS). Payroll and Benefits Administration. Support and assist with the preparation of processing the company remuneration and benefits system to ensure all deadlines are met. Prepare and remit monthly salary advice. Includes loading on ESS.
Collate, capture and process all payroll documentation including medical aid forms, pension fund applications, tax, leave forms, sick leave forms, overtime forms, garnishee orders, union membership, UIF benefits, etc. Ensure overtime timesheets are submitted by managers/supervisors in terms of correct procedures and approvals. Ensure existing employees (FTE, temporary & contract), transfers, promotions and terminations are accurately and timeously processed on payroll system.
Process all new start employees, promotions, transfers and termination documentation. Ensure union membership information updated and accurately reflected on system. Ensures updates and personnel changes are received timeously and systems are set-up and updated to reflect change of status details. Review and ensure accuracy of approved timesheets and overtime payments. Track and deduct all garnishees and other special payroll deductions. Ensure all labour hours are correctly booked and match hours to company policy. Assist and respond to all payroll and benefits queries. Maintain employee confidence and protect payroll operations by keeping information confidential. Maintain and upkeep of digital personnel filing system. Off cycle payments for salary queries during the month. Reconciliation of payroll for net salary payment run. Fihrst Management net salary run and submission. Fihrst Management third party run and submission.
Payroll back up and roll over to the next period. Responsible to execute the complete payroll function in the absence of the Payroll Manager. Employee Relations. Responsible for job confirmations, both telephonic and written Liaise with both current and ex-employees with regards to UI.19, Maternity Policies, Department of Labour queries and/or Benefits queries. Maintain relations with the employees on Disability – to assist the workflow from application to approval. Liaise with all parties involved with our multi facet Benefits structure to ensure that all legislation is adhere to. Including communication with current and ex-employees. Maintain monthly salary queries from various business units, including reporting back on it. Ensuring that queries are dealt with timeously and accurately.
Reports: Prepare and submit reports timeously to relevant stakeholders as required. Monthly reconciliations of all third parties and statutory payments. Prepare and submit all reconciliations to required third parties and internal finance records. HR monthly reporting to HR department by due dates as per set up by HR. Adhere to all payment deadlines for net salaries, third party payments and adhoc queries. IRP 5 reconciliations monthly, bi-annually and annually and submissions to SARS.
Informational structure: Responsible annually or each alternative year for the construction of the Rem & Ben Roadshows, all educational presentations from Brokers – medical and retirement, Induction for non-management staff with HR when a new employee starts. Meetings with HR at business unit sites when required to relay Rem & Ben information.
Keeping up to date with all statutory, legislation and company laws to ensure accuracy on payroll. It should be noted that for operational reasons, it may be necessary for you to perform tasks other than those described herein from time to time. Prescribed procedures may be amended by management as and when required.
Skills Required: Key Skills and Experience: Grade 12. Advanced working knowledge of SAGE VIP People 300. Relevant payroll qualifications (Diploma). Minimum five years payroll experience (SAGE VIP People 300) non negotiable. Good understanding of and working knowledge of all the appropriate Acts (LRA, BCEA, OSHA, COID, EEA). Highly computer literate with strong MSOffice skills. People and Management Skills. People & communication skills in both written and oral format. Strong administration skills. Sound ability in problem solving. The ability to communicate confidently and effectively at all levels. The ability to work under pressure in a fast-paced environment. High levels of integrity and ethical standards and a team player with a pleasant disposition who enjoys multidisciplinary interactions. The ability to be a confident and self-motivated individual.
The ability to use initiative. Lateral thinking. Fast learner and quick thinker. Relationship management. Learning and adaptability. Key Result areas. Understand role of reporting to the business and client. Understand role of managing staff to closely ensure output is aligned with business requirements. Understand interworking with various teams to ensure client financial compliances. Understanding that feedback and communication is critical to success. As part of our recruitment process, the applicant must have a clear credit and criminal history.
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Email a detailed CV along with your salary expectations and a headshot image to Pieter: careers@servicesolutions.co.za