Executive Assistant. Sensitive Design & Build, Inc. 03/21/2025. Hybrid: Brooklyn, NY. $65,000.00-$75,000.00 (Annual). Full-time permanent. Experienced (Non-Manager) 4-Year Degree. Design Arts, Other, Marketing/Ad/Sales, Communications/PR, Architecture.

Description: Sensitive Design & Build, Inc. is a full-service design and construction firm working with clients throughout NYC and Long Island. We pride ourselves on working with our clients through the entire process, from the initial design stage through the completion of the construction work. We seek to elevate our clients' spaces by embracing their style and blending it with our modern, timeless design lens. We are currently working with residential clients with a $100,000 project minimum. If you’re looking for a well-rounded experience in interior design, architecture, construction, and project management, we want to hear from you!

Snapshot of the Role: The Executive Assistant will report directly to the Chief Executive Officer, Owner, and General Contractor. The individual will play an integral part in coordinating the day-to-day activities, developing estimates, ordering materials, and assisting with social media marketing strategy. We are looking for someone who is highly detail-oriented and organized, enjoys the design or construction industry, works within a fast-growing, rapidly changing environment, and much more. The ideal individual will be required to have strong administrative skills and adaptability to the industry both in the office and on the job sites. We expect this person to be flexible with working full-time on either a hybrid and/or on-site basis, varying by week.

Responsibilities of the Role: Provide high-level administrative support to the CEO, ensuring seamless day-to-day operations for all aspects of the business from design to construction. Facilitate communication between the office and field staff, as well as with subcontractors and clients as needed on a weekly basis. Work closely with the architect, design, operations, and construction teams to assist with all project management needs throughout the course of each project. Manage calendars, including scheduling meetings, project walkthroughs, and design consultations. Coordinate and assist with weekly construction and design tasks while updating client portal logs with necessary information. Assist with the creation of the architectural, interior design, and construction estimates. Work directly with the Department of Buildings and DCWP in relation to construction licensing needs and architectural drawing approvals. Review and approve floor plans, arch drawings, elevations, 3D renderings, and other technical deliverables. Coordinate and work with insurance brokerages to provide certificates of insurance and more. Prepare and edit correspondence, presentations, reports, and other documents as required for marketing, operations, and client relations needs.

Build relationships with key stakeholders in the CEO’s internal and external network. Prioritize conflicting obligations and needs; independently and proactively carry out projects to completion on tight deadlines. Manage and contribute to special projects in alignment with the marketing, operation, and design as needed.

Requirements of The Role: Previous experience as an executive assistant in a fast-paced, team environment OR Previous experience partnering with a CEO or C-Level Executive OR Previous experience as an administrative assistant. Preferred experience in the design and construction industries. Strong written and oral communication skills and ability to interact with a diverse range of people. Efficient in prioritizing and detailed-orientedness. Technology proficiency, including Microsoft Office and Google Suite. Self-motivated and highly reliable. Legally eligible to work in the United States.

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

Send your resume and cover letter to info@sensitivedesignbuild.com