Administration Specialist (Native Arabic Speaker)

Region: Riyadh

We are a well-established consulting firm based in Riyadh, currently in an exciting phase of growth and expansion. As part of this journey, we’re looking for a reliable and detail-oriented administrative specialist to join our team.

If you're organized, efficient, and looking to be part of a collaborative and growing company, we’d be happy to hear from you.

The email must include:

1 - A Copy of your CV

2. A URL for a video cover letter, in English (hosted on YouTube as an unlisted video), that discusses the following points/questions in a duration of 3-4 minutes:

- A brief introduction of yourself.

- Provide two suggestions to include in employee contracts that help with employee retention without conflicting with Saudi labor law.

- What tech tools (software/platforms) do you typically use to accomplish and organize your work?

- Tell us about your Arabic language level.

3 - Include the job title “Native Arabic Speaker Administration Specialist (Riyadh)” in the subject line.

- If this is not included in the title, the email will be ignored.

Job location: Riyadh, KSA

Key Responsibilities:

1. Office Administrative Affairs:

Oversee office administrative affairs.

Manage the CEO’s requirements.

Track office rental payments, expenses, and invoices, and monitor office maintenance.

Follow up with any companies' offices or service providers that handle our main activities, such as legal matters and contracts.

Deal with suppliers and oversee office stationery and vehicles.

Ensure efficient administrative support for daily operations in the office.

2 - Government Relations:

- Represent us and the client before the government and any related entity.

- Guide government relations procedures.

- Responsible for the execution of the establishment services, licenses, and all related governmental transactions for new companies (clients) entering KSA.

- Implement the government services as a representative of clients, including visits, filling out forms, and preparing papers as instructed by the operations team.

3 - Human Resources Administration:

- Ensure compliance with the Saudi Labor Law.

- Write employment contracts, manage employee insurance, employment documents, and paperwork.

- Manage activities related to HR forms.

- Assist in all HR-related activities, including recruitment, hiring, and onboarding.

- Administer and oversee the management of company assets assigned to employees and entrusted property, ensuring proper documentation and follow-up.

Required Qualifications:

- Native-level Arabic language.

- Good spoken and written English.

- 2-5 years of extensive experience in administrative-related departments.

- Experience in personnel management and administrative office management.

- Good spoken and written English is required.

- Exceptional organizational skills.

- Very strong Microsoft Excel and Google Sheets skills.

- Dedicated with strong work ethics

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

If you are interested to apply for this role, kindly submit a Video Cover Letter email to: talent@setup.sa