Executive Assistant
Genea
Sydney, NSW
PA, EA & Secretarial (Administration & Office Support)
Full time
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Company Description
Where cutting-edge science meets heartfelt care
Genea is a world leader in fertility, which comprises a team of experts, coupled with award-winning technology, giving our patients the best chance of achieving your dream of a family
We are passionate about family, and this defines our actions, our vision, and our sense of unity. At the core of our business is our amazing team, and we know the quality of our people is what makes Genea a truly great place to work.
Job Description
We currently have a great opportunity for an experienced executive assistant to join our team, supporting two executives on a permanent, full-time basis. Your scope of duties will include
Diary Management - creating and scheduling events, coordinating with stakeholders, and proactively managing any changes and updates.
Planning and coordinating meetings including room bookings, catering and logistics
Supporting the executives with doctor engagement administration - scheduling meetings, actioning requests, liaising with PA support and general administrative support
Provide high-level personal support, handling confidential matters with discretion, supporting with ad hoc tasks, and providing administrative support as required.
Booking domestic and international travel, including flights, accommodation, and itinerary preparation, including external meetings.
Relationship Management: Building and maintaining positive relationships with key stakeholders, both internally and externally.
Supporting with special projects and ad hoc task
Qualifications
This role is perfect for an experienced executive or personal assistant who has previously worked providing support at an executive level. Diary management, coordination, and scheduling will be a strength; you will be someone who is proactive in resolving issues, meticulous with detail, and good at thinking one step ahead about what the execs may need next.
You will see from this scope of duties that this role is varied, including broader team support and facilities coordination. The successful candidate will see this as an opportunity to expand on their experience, work flexibly, and gain broader exposure across the organization with a high level of autonomy.
This is primarily an office-based role (working with a great team in the heart of the CBD), so this must be something you can manage and enjoy. We offer a flexible workplace in regard to hours and some opportunity for hybrid work; however, this role really needs a strong presence in the office where all the action is.
Additional Information
Our staff tell us it is the people they work with that make them stay, the Genea team. That, and our exceptional success rates and providing first-class patient care. It is pretty special working for one of Australia's leading fertility providers.
And what's in it for you?
We know it's important to look after our staff, so Genea offers a number of perks, including
Glow—our online recognition and rewards portal. Access discounts at over 350+ retailers as well as access recipes, fitness classes and mindfulness sessions
Learning and development—Ongoing opportunities for continuous education through Education Days, internal development, conference opportunities and companywide initiatives
Certified Family Friendly workplace 2024/25
Genea is committed to providing a workplace that is diverse, equitable, and inclusive. It is important to us that our hiring process is accessible and open to all. We welcome applications from Indigenous Australians, people with disabilities, people from diverse cultural and linguistic backgrounds, mature-age workers, and LGBTIQA+ people.
if we can help with any reasonable adjustments to enable you to participate in the job application process.
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Contact our recruitment team: hrrecruit@genea.com.au