Research Grants Officer

Swinburne University of Technology

Hawthorn, Melbourne VIC

Clinical/Medical Research (Healthcare and Medical)

Other (Education and Training)

Full time

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Join our Research Grants and Contracts team.

Full-time, ongoing position at our Hawthorn campus.

HEW6 Level + 17% super and staff benefits.

About the Role

The Research Grants and Contracts team in Research Services, in which this position sits, is integral to this program of work having responsibility for the end-to-end management and administration of all research grant- and contract-related activities. The Research team consists of three specialist units: Research Grants, Research and Industry Contracts, and Major Research Inititatives. The Research Grants Officer reports through the Research Grants unit.

The Research Grants Officer will provide efficient and effective administrative support for the development, review and submission of research grant proposals. The role will also contribute to coordinating with other areas of the University administration about grant submissions, data entry into research management systems, and organising grant information for researchers.

The position requires strong customer centric focus for exceptional services delivery, initiative to deal with complex issues, excellent organisational skills and attention to detail, and ability to maintain a close working relationship with colleagues and researchers.

About You 

To be suitable for this role you will need to have experience in the below key accountabilities:

Demonstrated experience in project coordination, administration and support preferably in research grants administration or other complex funding programs role.

Experience in developing, reviewing and coordinating national competitive grant schemes submissions in a tertiary institution, research institute or funding agency.

Strong written and verbal communication skills including the ability to draft correspondence and information guides.

Strong organisational and project management skills with proven ability to ensure effective completion of tasks within deadlines.

Demonstrated ability to build and maintain effective networks, develop collaborations and partnerships with a wide range of external partners.

Strong conceptual and analytical skills.

Ability to work autonomously and cooperatively in a team-environment, to follow through on tasks to completion with minimal supervision, and to seek advice and escalate matters, when required.

Enthusiasm, creativity, energy and self-motivation with a flexible, outcomes and solutions-oriented attitude and approach.

High level of competency in the use of standard office packages. Expertise in record maintenance and database management including the ability to develop meaningful reports.

About Swinburne University of Technology

Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university to one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

What We Offer You!

Work your way with flexible working arrangements, including hybrid options and generous parental leave to support a balanced lifestyle.

Exclusive staff discounts, including discounted Medibank health insurance, 50% off Swinburne courses and other partner offers.

Swinburne offers 17% super and salary packaging options, including car leasing and extra super contributions.

Want to learn more? Head over to our benefits page!

To Apply

Please submit your CV and cover letter addressing the Key Selection Criteria and your suitability for this position. 

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on talentacquisition@swin.edu.au

Applications Close: Sunday 7th December 2025.

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion

Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the position description, application form or any other document, please contact DCR@swin.edu.au  or call +61 3 9214 3550.

Please note the above number and DCR email address are for disability or reasonable adjustments queries only. (general enquiries will not be answered by phone).

Victoria’s Commitment to Action: Improving international student employment outcomes.

As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates. 

As a Circle Back Initiative Employer, we commit to responding to every applicant.

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

General enquiries about the role can be sent to talentacquisition@swin.edu.au Contact DCR@swin.edu.au or call 61392143550