Assistant Director of Payroll

Laredo College

Laredo, TX 78040

58,567 to 70,537 a year

Full-time

Weekends as needed, Holidays

Laredo, TX 78040

Job type Full-time

Shift and schedule

Weekends as needed Holidays

Full job description

Salary 58,567.00 to 70,537.00 Annually

Location Fort McIntosh Campus, West End Washington Street, Laredo, TX 78040

Division Finance and Administration

Department Payroll

Closing Date 10/9/2026 11:59 PM Central

Pay Grade 106

Duties and Responsibilities

Essential Duties and Responsibilities

The Assistant Director of Payroll is responsible for overseeing the daily operations of the payroll department, ensuring accurate and timely processing of payroll for all employees. This role assists the Director of Payroll in managing payroll staff, implementing payroll policies, and ensuring compliance with all applicable federal, state, and local laws. The Assistant Director will also collaborate with various departments to address payroll issues and continuously improve payroll systems and procedures.

Characteristic Duties and Responsibilities

Assist in managing and overseeing the payroll team to ensure payroll is processed accurately, timely, and in compliance with applicable laws and regulations.

Supervise and review the preparation, calculation, and distribution of payroll checks, direct deposits, tax withholdings, and deductions.

Ensure payroll tax filings, including quarterly and year-end filings such as W-2 and 941, are completed accurately and on time.

Support the implementation of payroll systems, upgrades, and process improvements to enhance efficiency.

Work closely with Human Resources and other departments to manage payroll-related issues such as salary adjustments, employee benefits, and leave accrual payouts.

Processing of all adjustment checks such as new hires, separation of employment, or errors corrected through payment

Maintain up-to-date knowledge of payroll laws and regulations, ensuring the department’s compliance with federal, state, and local tax laws, wage and hour laws, and overtime provisions.

Assist in preparing and managing the payroll budget and ensuring payroll expenses are tracked accurately.

Prepare payments for vendors once payroll process has been completed

Handle payroll discrepancies, disputes, and issues escalated by staff or employees in a timely and professional manner.

Train, mentor, and provide guidance to payroll staff in their day-to-day operations, ensuring continuous professional development.

Conduct audits of payroll records to ensure accuracy and compliance.

Provide reports and analytics related to payroll data as requested by management.

Review all Faculty Leave Reports and communicate any pending signautres or information to Department Chairs for accurate payroll processing

Coordinate with Restricted Grants on any payroll changes to ensure grant compliance

Provide support and perform duties of Director of Payroll in their absence

Perform all other duties assigned by the Director of Payroll with the utmost confidentiality as most activities and transactions are of a sensitive and confidential nature.

Qualifications/Certifications/Licenses/Skills

NOTICE: Required Documents

To be considered for this position, you are required to upload your resume and unofficial transcript(s). If recommended for this position an official transcript(s) will be required. In addition, if a license or certificate is required for this position, upload proof of your current license/certificate.

Required:

Bachelor's of Business Administration degree in Accounting from an accredited institution.

Minimum of 5 years of work experience in a accounting related position with a private, public or governmental entity with at least 1 year in a supervisory or lead role.

Preferred:

Strong understanding of federal, state, and local payroll tax laws and regulations.

Certified Payroll Professional (CPP)

Knowledge, Skills and Abilities

Excellent writing skills

Strong analytical skills.

Experience handling internet-based transactions.

Strong skills in the use of personal computer software such as Microsoft Office.

Experience using information systems.

Skilled in the use of office machines such as 10 key calculators, fax machines, and copiers.

Ability to handle multiple tasks in different areas.

Maintain a pleasant attitude among employees.

Be proactive and initiate action as needed.

Ability to prioritize assignments to meet deadlines.

Work other than regular hours, weekends, and holidays when required.

Additional Information

Introductory Review Period

All hires are subject to a 90 day introductory review period.

Supervision Exercised

Payroll Specialists and Payroll Accountant

Supervision Received

Director of Payroll

Physical Requirements

While performing the duties of this job, the employee is regularly required to sit.

The employee is occasionally required to stand, walk, stoop, kneel, or crouch.

The employee must occasionally lift and/or move items weighing up to 50 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

Work is performed in a standard office environment.

Work inside a well-lighted and air-conditioned area most of the time.

The noise level in the work environment is usually quiet to moderate.

Safety

Required to work safely and follow safety rules.

Report unsafe working conditions and behavior.

Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Special Conditions

Immediate supervisor may assign other duties.

May be required to work outside regular working hours, as needed.

May be required to work at a different college work site or campus as needed.

EEO Statement

In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices.

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

Phone: 19567220521